Office cleaning
Contract maintenance for offices and retail spaces, outside your business hours.
A clean office nobody notices being cleaned
A well-maintained office is recognisable by the fact that nobody talks about it. No overflowing bins on Friday afternoon, no empty soap dispenser, no coffee rings on the meeting table before a client walks in.
We work before or after your business hours, most often after 18:30 or before 08:00. The team has its own access, knows which rooms are locked and which cabinets are never opened.
For every site we produce a written plan: what is done daily, weekly and monthly. The plan is signed alongside the contract, so there is never an argument about what was agreed.
- We work outside your hours, Saturdays included
- A written cleaning plan attached to the contract
- Confidentiality agreement and a named list of the team
- Monthly invoicing by bank transfer
- Cover during holidays and illness, no gaps
Standard scope for an office
The split below is the starting point. The final plan reflects the number of desks, whether there is a kitchen, and how many visitors pass through.
Daily
- Emptying bins and replacing liners
- Wiping the clear areas of desks
- Meeting tables and shared surfaces
- Disinfecting handles, switches and handrails
- Full servicing of washrooms
- Restocking paper, soap and towels
- Wet cleaning of floors in shared areas
Weekly
- Vacuuming carpet throughout
- Glass partitions and entrance windows
- Dusting shelves, cabinets and ledges
- Deep clean of the kitchenette
- Fridge exterior and general tidy
- Microwave interior
- Wiping monitors and equipment on request
Monthly
- Window frames and sills, interior
- Light fittings and ventilation grilles
- Fridge interior
- Skirting boards and hard-to-reach areas
- Leather and fabric chairs, refresh
- Plants, leaves dusted
- Report to the manager on plan delivery
Scope and limits of the contract
Clear limits are what make a maintenance contract comfortable for both sides.
Included in the monthly fee
- Labour, equipment and all cleaning products
- Cover during holidays and illness
- A monthly report against the plan
- Response to an incident within 24 hours
- Professional liability insurance
Agreed separately
- Consumables, paper, soap, towels (optional in the fee)
- Carpet and fabric chair cleaning
- External window cleaning above the first floor
- Cleaning after refurbishment or a move
- Disinfection with specialist equipment
- Maintenance of technical installations
Consumables can be folded into the monthly fee at a fixed price, most clients prefer that to tracking stock themselves.
How a contract starts
Site inspection
We visit at a time that suits you, measure the area, count desks and washrooms, and ask about specifics such as server rooms, restricted zones and security hours.
Written plan and quote
You receive a day-by-day breakdown and a monthly price. The plan is specific: not "washroom maintenance" but exactly what, and how often.
Contract and access
We sign the contract and a confidentiality agreement, and hand over a named list of the team. Keys, fobs or passes are arranged with your security.
Supervised first visit
A supervisor attends the first clean and walks the site with your point of contact, recording everything specific to your office.
Routine work and reporting
After that the team works independently. At the end of each month you receive a report and an invoice; the plan can be adjusted at any time.
Guide monthly price
Office cleaning is priced on area and frequency rather than by the hour. The figures below assume five visits a week.
| Office area | Desks | Visits | Guide monthly price |
|---|---|---|---|
| up to 80 m² | up to 8 | 5 per week | from €317 |
| 80–150 m² | 8–15 | 5 per week | from €501 |
| 150–300 m² | 15–30 | 5 per week | from €818 |
| 300–600 m² | 30–60 | 5 per week | on quotation |
| up to 150 m² | 8–15 | 2 per week | from €235 |
Prices exclude VAT and consumables. Contracts over 12 months carry a negotiated discount. The exact quote follows a site inspection.
What you get besides the cleaning
No interruption
We work after 18:30 or before 08:00. Your team never sees cleaners, only the result the next morning.
Confidentiality in writing
We sign an NDA and provide a named list of everyone with access. If the team changes, you are told in advance.
A written plan, not promises
Everything is recorded by day and by room. If something is missed, the plan shows it, rather than a phone argument.
No gaps during absences
During holidays or illness we send a replacement briefed on your site. The contract does not pause.
Products without the smell
An office ventilates worse than a home. Biodegradable, ammonia-free products mean nobody walks into a wall of chlorine in the morning.
One invoice a month
A fixed sum, a regular invoice, no add-ons. Your accounts team will thank you.
What to ask any office cleaning company
Three questions separate a serious contractor from the rest: is there a written day-by-day plan, who comes when the regular team is away, and will they sign a confidentiality agreement.
If the answer to any of the three is evasive, a lower price is usually being recovered somewhere else.
Worth knowing
How often an office needs cleaning
For an office in daily use, washrooms and bins need daily attention. That part is not negotiable. The rest can be thinned out. An office of ten people used on a hybrid three days a week works perfectly well on three visits rather than five.
The reverse is also true: a site with external visitors (a showroom, a clinic, a reception) needs daily attention regardless of headcount, because first impressions are formed from details your own team stopped noticing months ago.
Cleaning and sick days
Door handles, the coffee machine buttons, handrails and shared keyboards are where everything passes through. Daily disinfection of those points is far cheaper than a week of absences in February. That is why contact points are a separate line in our plan rather than part of "general wiping".
In-house staff or a contractor
- A contractor absorbs holidays, sick leave and turnover, you are never left uncovered
- Equipment and products are the contractor's cost, not your capital
- Liability is insured and contractually defined
- In-house staff make sense at large floor areas needing all-day presence
- Below 300 m², a contractor is almost always cheaper
Other services you may need
Upholstery & carpet cleaning
Professional extraction cleaning of sofas, mattresses, chairs and carpets. We remove stains, dust, mites and odours.
Post-renovation cleaning
Removal of construction dust, paint, silicone and adhesive. We return the property to a ready-to-live-in condition.
Home cleaning
Regular or one-off cleaning of flats and houses. We work to your schedule, whether that is weekly, fortnightly or monthly.
Frequently asked questions
Do you work at night or at weekends?
Yes. Most of our office clients are served after 18:30 or before 08:00, Saturdays included. The time is fixed in the contract.
Do you sign a confidentiality agreement?
Yes. For office sites we sign an NDA and provide a named list of the staff who will have access.
Do you supply consumables?
Optionally. We can include toilet paper, towels and soap in the monthly fee at a fixed price, or work with your own. Most clients choose the former to avoid tracking stock.
What happens when the regular team is on leave?
We send a replacement briefed on your site, and tell you in advance. The contract is not interrupted or re-billed.
Is there a minimum contract term?
The standard contract runs six months with one month's notice. Contracts over 12 months carry a discount.
Can the plan be changed as we go?
Yes. It can be adjusted at any time, for example an extra visit before a big presentation, or fewer in August when the office is half empty.
How do we check the work is being done?
Every visit is logged, and at month end you receive a report against the plan. Your point of contact can flag anything at any time and we respond by the next visit.
Let's put a plan together for your office
The inspection takes half an hour and is free. You get a written plan and a monthly price within two working days.